What is governance?
1 using all available information to make the best possible decisions
2 steering our work to ensure the best possible outcomes or greatest impact
It generally takes place through discussion, whether that be around a table, by email, or on Skype. It also generally requires a fair amount of thought beforehand, in order to comprehend all the information, or come up with well thought out solutions.
Good governance should:
1 have people who understand what they’re there for and work for the
good of the organisation
2 have people who can work well as a team, but come up with ideas
as individuals too
3 know what the organisation is doing, spending and what it has to comply
with so it can make sure good decisions are being made by everyone
4 behave with integrity
5 be open and accountable
County Board of Trustees
Scout Counties in England and Wales are considered charities by law, and some may be registered with the appropriate charity regulator. All members of the County Board of Trustees are charity trustees. To comply with legislation, all charities must have a governing body, which in scouting we call a Board of Trustees. Members of the Trustee Board must act collectively as Charity Trustees of the Scout County.
Our County Trustee Board plays a vital role in the running of our Scout County. Our Truest Board makes decisions and carry out administrative tasks to ensure that the best quality scouting can be delivered to young people across South London.
If you would like to contact any of our Trustees please click here for their contact details.
Our Trustee Board exists to support our Lead Volunteer for South London Scouts in meeting the responsibilities of their appointment. Its members act collectively as charity trustees of South London County Scout Council and in the best interests of our members.
The County Board of Trustees is made up of four types of members:
These people have a role on the board due to their role in scouting.
- County Chair
- County Lead Volunteer
- County Youth Lead
- County Treasurer
These people stand for election at the Annual General Meeting and are elected by the County Scout Council to take on the role; there are usually four to six in number.
These people are nominated by the County Lead Volunteer in partnership with the County Chair and approved at the Annual General Meeting; there must be no more nominated members than elected members.
Co-opted members are chosen to take on a role by the County Board of Trustees due to specific skills or knowledge useful to the committee; there must be no more co-opted members than elected members.
The membership is set up this way to ensure that the interests of the County Scout Council and the County Lead Volunteer are represented, and balanced.
The County Board of Trustees is responsible for:
The Trustee Board must act in the charity’s best interests, acting with reasonable care and skill and take steps to be confident that:
The scout county is:
● well managed
● carrying out its purposes for the public benefit
● complying with the charity’s governing document and the law
● managing the charity’s resources responsibly
And that the scout county:
- is operating compliant with the current edition of Policy, Organisation & Rules (POR), including effective management of the key policies listed in chapter 2 - equal opportunities, privacy and data protection, religious, safeguarding, safety, vetting, youth member anti-bullying policies
- ensures that young people are meaningfully involved in decision making at all levels
- plan so that there are sufficient resources (funds, people, property and equipment) available to meet the planned work of each of the county to enable the delivery of high quality programmes and the youth training programme
- has a positive image in the local community
The trustee board members must themselves collectively:
- develop and maintain a risk register, including putting in place appropriate mitigations
- ensure that the county’s finances are properly managed, including development and maintenance of appropriate budgets to support the work of the county
- maintain and manage:
o a reserves policy (including a plan for use of reserves outside the ‘minimum’)
o an investment policy
o a public benefit statement for the county
- ensure that people, property and equipment are appropriately insured, and that any property and equipment owned or used by the county is properly protected and maintained
- promote and support the development of scouting in the local area
- ensure the appointment and management and operation of any sub-committees, including appointing a chair to lead the sub-committee
- ensure that effective administration is in place to support the work of the trustee board
- appoint any administrators, advisers and co-opted members of the trustee board
- ensure transparency of operation, including: o prepare and approve the annual accounts and arrange that they are signed-off by an auditor, independent examiner or scrutineer as appropriate and as appointed by the Scout Council at their Annual General Meeting (AGM)
o prepare and approve the Trustees’ annual report (which must include the annual accounts)
o present the approved Trustees’ annual report and annual accounts to the scout council at the AGM
o following the AGM, ensure that a copy of the trustee annual report and accounts is sent to the the Charity Commission for England & Wales
o take responsibility for adherence to data protection legislation (GDPR), recognising that, dependent on circumstances, it will at different times act as a data controller and as a data processor
o individually and collectively maintain confidentiality regarding appropriate trustee board business
- where staff are employed:
o act as a responsible employer in accordance with scouting’s values and relevant legislation
o ensure that effective line management is in place for each employed staff member and that these are clearly established and communicated
o ensure that appropriate specific personnel insurance is in place
Our County Board of Trustees - members July 2023 to July 2024:
- County Chair Becca Smith
- County Youth Commissioner Alfie Francis
- County Commissioner Darren Lodge
- County Treasurer Currently vacant
- County interim book keeper John Sweeney
- Board Administrator Currently vacant
- Board minute taker Kay Francis
- Roe Hennessy-Littlejohns
- Jason Hagan
- Mark Doverty
- Joseph Shippam
- Ben Stewart
- David Attenborough
- Cheryl Stonebridge
- Russell Jones
- Ben Ensom
- Katie Sturgess
- Matt Butterfield - County Development & Volunteer Services Manager
Sub-committees of the County Board of Trustees
The County Trustee Board can appointed sub-committees to manage devolved responsibilities and to help with the governance of the County. Currently these are:
The Finance sub-Committee has devolved operational responsibility for financial management on behalf of the County Executive Committee and makes recommendations on appropriate financial management controls to the trustees. The County Treasurer is the trustee with day-to-day responsibility for financial management, acting on behalf of County Executive Committee.
- Becca Smith Sub-committee Chair
- Darren Lodge County Commissioner
- Gordon Car SLSC Warden
- Matt Butterfield