Types of data your group probably holds

Example - Advertising for new members could include: events, email campaigns, canvassing.

Example - Enquires from potential new members and/or their parents or guardians via email or other electronic means.

Example - Young person or adult information forms used to capture information about a young person or potential volunteer in order to begin the joining/appointment process, this could be via:

• email
• web form
• paper form

Example - The young person, parent/guardian or adult volunteer are now active within your group.

Example - scouting events are held frequently involving young people and adult volunteers.

These can be:

• sectional activities in a meeting place
• events or nights away

These events can require further data gathering, such as activity or nights away information and health forms completed by parents/guardians and adult volunteers.

Example - Young person and adult volunteer information is presented to The Scout Association periodically to allow for statistical analysis (eg annual census). This may include:

• religion
• ethnicity

Example - At every meeting or event, the leader in charge is obliged for safety reasons to take a register of those attending the session.

Example - A requirement of being an adult volunteer in Scouting is to keep young people, parents/guardians and other adult volunteers updated. These are updates about weekly meetings, upcoming events and general Scout Group, District, County, Region or Country news.

Example - When a young person gets to a certain age, they go through the Moving On process to the next section. In most situations, they will have a new section leader. The young person can also leave Scouting at any point.