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Managing your group's day to day finances

Your group’s money

Who needs a special guide about money? After all, most of us have lots of experience of money - we know what it looks like - we handle it daily - we could all do with some more of it - and we're experts at spending it! There's no doubt that money does make the world go around.

a guide to managing your groups money

But this is a scout group guide to money and there's one big difference about scout money - it doesn't belong to you any one person, but it does belong to everyone in your group. Therefore, decisions about how you raise money, keep the money and spend it must be taken by more than one person. And all the time, you have a responsibility to account for every last penny. This guide explains the whole process.

Groups of different sizes will have different ways of working. A smaller group is likely to be fairly informal and have few rules about spending and bookkeeping. A larger group may well need more detailed procedures for handling money and keeping accounts. The important thing is that every group makes clear decisions about its money.

 

 

Take a look at...

  • Group responsibilities

    Your group is responsible to all its members for the money it receives and spends; every member (and their parents/guardians), have the right to know how the money has been used.

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  • Scout group bank accounts

    The Scout Association requires groups to use bank accounts (POR Rule 3.50). There are currently no rules which affect your choice of bank, and groups will normally use a bank which is convenient given the group's location and similar issues. The Association itself currently use Barclays Bank.

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  • Budgeting your income & expenditure

    Just before the beginning of each financial year the treasurer, working with the group scout leader, should ask the leaders in the group to set out their ideas of events and activities that they are planning to hold for their section with their rough costings as well as items of expenditure that might be required for the coming year.

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  • Making payments & cash handling

    Your group treasurer is responsible for all payments required to run the group. However, these must be authorised by the group executive committee (or on their delegated authority).

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  • How to avoid a muddle

    There are certain problems which crop up time and time again in the way that groups look after their money

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